Office of Head Start (OHS) Latest from OHS Mitigating the Spread of COVID-19 in Head Start Programs January 6, 2023 Encouraging IDEA Collaboration Between State Agencies, Local Agencies, and Head Start Programs October 7, 2022 HHS Acts to Support Increased Compensation for Early Childhood Educators September 14, 2022 View More News Maintaining Online Pre-Application Guidance (2/22) Program Drop File Procedure (7/22) Recruitment Policy & Procedure (6/20) Proudly powered by . This position must ensure they are completing applications following the Head Start Program Performance Standards and agency policies and procedures for ERSEA. <>/XObject<>/Font<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> Catherine: Yeah, so it's a really good, as we've discussed earlier, there are a lot of provisions here,especially in ERSEA, that remove barriers for the attendance and enrollment of homeless children. PIs address specific requirements that Head Start and Early Head Start grantees and delegate agencies must implement in their programs. Selection criteria are regularly reviewed and revised based on updates to the community assessment. Elizabeth: Catherine, I love that. Discover resources to help programs assess the needs of their communities and recruit the children and families most in need. 20 0 obj Families, staff, and community members guide the development of selection policies andprocedures that prioritize equity. These episodes focus on supporting Positive Behavior Support with preschool children and their families. Catherine Hildum: I'm happy to be here today to talk you about ERSEA. Play Promotes Early Development: Its Time For Play! b$]d-F,o,"FSKA#:6yUB Find a Head Start job near you or anywhere in the U.S. Policy: To ensure that the program has an effective ERSEA Committee that will enhance the program's ability to effectively meet the requirements of CFR 1305 and all other regulations and procedures in this critical management system. Staff initiate supports as appropriate. Eligibility: Determining Need and Meeting Expectations, Recruitment: Developing Effective Outreach Systems, Selection: Prioritizing Families with Responsive Policies and Criteria, Enrollment: Creating Systems for Filling Every Seat, Attendance: Maximizing the Full Head Start Experience, Supplemental Nutrition Assistance Program (SNAP). <> This course is beneficial for all staff members. These regulations outline the uniform administrative requirements, cost principles, and audit requirements for federal awards. The following factors influence the identification, selection and enrollment of Early Head Start children and families: 1) Early Head Start enrollment is small at each center 2) few vacancies occur and 3) waiting lists far exceed funded enrollment opportunities. Nicole Holman-Alexander: Hello, hello, and welcome to ERSEA: Moving Beyond Implementation.We are really happy to be here with you all today to really look at some learning outcomes, talk to you about some content, and have an opportunity for you to share with us, as well, around this topic of ERSEA: Moving Beyond . After a program determines it's service area, it needs to assess thecommunity. Apply for the Job in ERSEA/Family Service Specialist at Mc Kenzie, TN. endobj The criteria also include a scoring mechanism for over-income applicants. Copyright 2002-2023 Blackboard, Inc. All rights reserved. endobj As the ERSEA Associate, the selected candidate is responsible for completing eligibility applications accurately for children and families of the Head Start program. This section alsotalks about how programs must prioritize children for enrollment, again going back to the mostvulnerable children first, including homeless children, children in foster care, children with disabilities. Does your program planning and service system design prioritize younger children where Head Start-eligible children can enroll in high-quality, publicly funded pre-K for a full school day and children from diverse economic backgrounds? Elizabeth: And can we talk now about the selection process? You may download the software for free, if you do not already have it. 8 0 obj endobj endobj Staff Performance Review. . Identify how your program can promote and reinforce family engagement in . Five years is a long time, and we know that communities can change, soprograms are required to review every year the elements of their community needs assessment. Foundations of ERSEA. These strategies and guiding questions will help programs implement thoughtful selection policies and procedures. Consistent attendance is defined as present or participating for 85% of expected hours, or more. "}>DGJ SQLa#$i th(ZMen,"Etc;VMa\tZh'uV,DY1VxVgbmYgJfZ!SIu\y2edlX6ZiFo_1]FFWUGW{'Il]>4GQEed W0L The ERSEA Specialist certifies eligibility and assures it concurs with client and data system information. Elizabeth: And this informs the program's structure, and everything about the program, doesn't it? Applications are accepted year round, but a concentrated effort takes place between March and July. Classes with 18-20 children will have no more than 50% of 3-year-old children at the beginning of the program year. In collaboration with the Head Start Director, the Executive Director will ensure the governing body, any advisory committee members, and the policy council are provided appropriate training and technical assistance to include: 1. HUMO1S{%!RDd-U*Bwl$vxd~Ppxx|w1:#t3. An individualized approach to welcoming families is a key factor to successful recruitment. Training on program performance standards Eligibility, recruitment, selection, enrollment, and attendance (ERSEA) tasks are some of the most important work performed by Head Start programs. Analyze, plan and implement enrollment systems. 5. ERSEA Institute 2022. SUMMARY Under the supervision of the PFCE/ERSEA Manager, the Family Advocate is responsible for implementation of the Parent Family Community Engagement goals and framework. * In coordination with the Information Systems Manager, assist with the updates of ERSEA policy and procedures. They apply to both Head Start and Early Head Start programs. A program's policies and procedures cannot require families stream * Work with ERSEA Specialist, Family Services Managers and Teachers to promote enrollment and attendance. stream Catherine: and Attendance. When working with families, use the Department of Health and Human Resources (HHS) Poverty Guidelines to determine income eligibility for participation in Head Start and Early Head Start programs. Does the waiting list prioritize children according to the selection criteria? In the next section, attendance, that has a new focus, actually, it's really onimplementing strategies to promote regular attendance for each child. <> Participate in on-going training sessions and meetings to keep abreast of current OHS program policies. Head Start Policies and Procedures Policies and Procedures Program Forms Training Library & Webinars Policies & Procedures Website Links Policies and Procedures I. Recruitment/Enrollment II. Policies & Procedures: Policy Council: Record Review: School Readiness: Staff Recognition: BSACAP ERSEA Procedures. Attendance Policy (4/22) Child & Family Development Eligibility and Income Guidance (4/22) Early Head Start Application Guidance (7/22) Enrollment Policy & Procedure . Selection of over-income children is based on need and limited to 45% of a program's funded enrollment (45 CFR 1302.12). The Office of Head Start (OHS) also offers direction through Program Instructions (PIs) and Information Memorandums (IMs). Policy #: ERSEA-2 . <> Problem-Solving and Relationship Skills in Preschool. <>>> How does your program's data and evaluation system support staff to assess the selection process and inform future planning and improvement? Re-Enrollment. Lowndes County Board of Education Head Start Policies and Procedures 4. 14 0 obj Meet regularly with ERSEA/Family Services Manager, ERSEA/Family Service Specialist(s), and content manager(s) to plan together effectively. Board Policy 2520P - Administrative Procedure for ERSEA; Board Policy 2530 - Review and Approve Funding Applications; Board Policy 2540 - Establishing . endobj Ongoing monitoring and self-assessment are used to identify strengths and opportunities for improvement. Per HB 462, resources and services provided by Region 15 ESC are solely aligned with, and designed to support, the Texas Essential Knowledge and Skills (TEKS) adopted by the State Board of Education. <> It's catchy, but more importantly, it gets to the heart of the matter,which is safety first. $2500 Hiring Incentive. This assessment tool will help programs improve ERSEA services by identifying and enrolling the children most in need of Head Start services. . ;|Fo) Documenting Child Attendance. 7 0 obj Head Start/Early Head Start staff will participate in community events to promote and provide information about the program. 1301.6 Internal Dispute Resolutions Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) 1302.10 Early Head Start Procedure for Selection, Enrollment and Eligibility 1302.10 Head Start Procedures for Selection, Enrollment & Eligibility 1302.11 Determining Community Strengths, Needs, and Resources How does your program's communication system clearly explain to families their application status, necessary enrollment documents, enrollment appointments, and waiting list status? Expand each section to view the policies, procedures and forms for that subject area. l{o(HgI:=U~z"(j D! Big Sandy Area Community Action Program Head Start Head Start Policy & Regulations. Catherine: Absolutely. Head Start staff can use this resource to bring an equity lens to discussions about ERSEA procedures and best practices. <> CC Environmental Checklist (Optional) Data Monitoring Tool. Prefill your email content below, and then select your email client to send the message. Access Early Learning's repository of policies, procedures, and forms here. Head Start Policy & Regulations. 10 0 obj Attendance: Maximizing the Full Head Start Experience, Eligibility: Determining Need and Meeting Expectations, Recruitment: Developing Effective Outreach Systems, ERSEA: Needs and Strategies in Uncertain Times Webinar, Extending and Aligning Redetermination Periods, Selection: Prioritizing Families with Responsive Policies and Criteria, Family Income Guidelines: Military Income, Supporting Children and Families Experiencing Homelessness. In EHS, the transition process to the appropriate HS placement will begin six (6) months prior to child's third birthday, and be completed 30 days prior to the child's third birthday (see EHS Transition policy). g. Knowledge of Head Start Performance Standards, policies and procedures, Head Start philosophy and program operations h. Ability to work effectively as part of a team and to lead teams REPORTS TO: Director of Head Start SUPERVISES: Community Outreach & Transportation Supervisor, ERSEA Supervisor, Clerk on Head Start and Early Head Start-Child Care Partnership eligibility, Head Start Program Performance Standards and ERSEA policies and procedures that include at minimum the following: Annual training for Head Start Administrator, Directors, other management staff, and any staff who determine Head Start eligibility to include: Policies and Procedures - MARC Head Start 2022-23 Program Year Policies and Procedures All policies and procedures are organized by subject area. Really important parts of the regulations for grantees. Reports To: ERSEA Manager/EHS Director. All policies and procedures are organized by subject area. 3. Big Sandy Area Community Action Program Head Start. ESC Region 20 is located in San Antonio, TX. NR=9t={d.H{~0XFa]kO(i!c]tIecyg*#T,Mg5 SE-IGiHlJw0Sy+Y*9-bM8@Q=b( OmA,N? . This policy complies with Head Start Performance Standard 45 CFR Section 1302.13. <>/ExtGState<>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 20 0 R/Group<>/Tabs/S/StructParents 1>> 2023-2024 ERSEA Presentation Slides. View the job description, responsibilities and qualifications for this position. The ERSEA Coordinator assures that our program is fully enrolled . And we'll have further informationabout this section in subsequent conversations. 1 0 obj and enrollment policies and procedures to ensure it is meeting the needs of eligible pregnant women, children, and children . Catherine: Absolutely, that's really first and foremost for Head Start programs, we need to insure thatchildren are safe, that's why we exist. The City's Head Start and Early Head Start services are available to children from 6 weeks to five years of age in the San Antonio and . Policy Council. Supports CAPSLO's mission by ensuring that the Migrant Head Start programs are properly administered and ES maintains effective relationships with families. 6. Pyramid Model. Selection Process Currently the attendancesection focuses on developing a system, if average attendance falls below 85 percent, but the newfocus is really paying attention to promoting regular attendance for every child. Program Management and Design All governing body, policy council, management, and staff who determine eligibility must be trained on applicable federal regulations and program policies and procedures. 230 Court Street Paintsville, Kentucky 41240 Phone: 606-789-1600 Fax: 606-789-5192. <> STAFF AND PROGRAM MONITORING. Responsible for training and supporting the on-boarding on new ERSEA Specialists Policy & Regulations Listen Current as of: June 23, 2022 The Head Start Program Performance Standards The Head Start Program Performance Standards ( HSPPS) define standards and minimum requirements for all Head Start services. 16. Theystill, as always, need to serve their Head Start funded enrollment, but there are some really great The City of San Antonio Head Start and Early Head Start Child Care Partnership programs provide specialized quality education and comprehensive social services to eligible children and their families. endobj Ref #: 1302.12; HSA 645(a)(2) Policy Council Approval Date: . How does your program's recordkeeping and reporting system support selection criteria that prioritizes children with the greatest needs? HS and EHS Area Managers will report on a monthly basis center visits, home visits, training and compliance of classrooms and socialization sites to the . Our policies and procedures ensure that the view held by North Texas Parent and Child Development, Inc. translates into outcomes that are compatible with Head Start Performance Standards, Head Start Act of 2007, and Texas Minimum Standards. endobj Verifying Age - Program staff must verify a child's age according to program policies and procedures. A different approach is taken for Early Head Start child find. Enrollment. ERSEA governs how programs determine eligibility, enroll children, and track attendance. Explore research-based strategies for intentional recruitment in Head Start programs and communities. While most SNAP recipients have incomes below the federal poverty guidelines, some have incomes that fall between100 and 130% of poverty. How does your program's selection criteria and procedures support the fulfillment of this requirement? The research shows that all children benefit, both low income andhigher income children, and their families benefit if income groups are mixed, so this makes it clearthat programs can consider accepting private pay from families who are not Head Start eligible. Elizabeth: This clarifies a 10 percent total funded enrollment is for Head Start and Early Head Startprogram grantee. More guidance is available to grantees through their federal program specialist. % H\0X8(&]EhpIjhd8yYP bwR?{N.mVI/}rw};}qzH/~m>[4~8^5M~7~6W{9t6O[1/%etQW/7Z3v:\Zl5$y8X^W+Vo7@ @ @ @ @ @ a-ZYAVdYAV9KY,;';%Z"jtq8rLO=gk}BI? Required Education and Experience: * High school diploma required. Catherine: Absolutely, absolutely, making sure that they can get there, as well as making sure thatthey can attend a program, even if they don't have the required paperwork, they can attend for up to90 days, as long as they meet the state licensing requirements for immunizations are met. Find a Head Start job near you or anywhere in the U.S. Head Start Program Performance Standards Head Start Program Performance Standards Showcase, Education: Curriculum and Effective Teaching Practices, Human Resources and Professional Development. POLICIES & PROCEDURES > Resources > > > STAFF DIRECTORIES PROFESSIONAL DEVELOPMENT LIBRARY School Readiness . Exploring the Head Start Program Performance Standards, Individuals with Disabilities Education Act, Perceptual, Motor, and Physical Development, Dual Language Learners Program Assessment, Journeys of Hope and Courage - Video Series, Five Questions for Child Development Experts, Understanding the ELOF: Stories from Experts, Individualized Education Program (IEP) Basics. endobj 14. Catherine: Correct. So, within an hour ofthe program's start, if a child is not there, and they haven't heard from the parent, they need to makeefforts to reach the family, to ensure sure that child's safe. Recruitment Flyer: South. Position. 1.4 The Grantee analyzes the capacity of the proposed provider(s) for the provision of quality Head Start and/or Early Head Start services. hM =L@QkUN^7;y \ How does your program's selection criteria make sure those most in need of services are prioritized? Head Start agencies that provide services to children and families must meet the Head Start Program Performance Standards and the requirements set forth in the Head Start Act of 2007. Position Purpose To apply professional expertise and over-sight in the ERSEA (Enrollment, Recruitment, Selection, Eligibility and Attendance) Department, ensuring that the agency complies with all regulations per applicable Performance Standards. Catherine: And we really severely limit suspension. Title: Head Start/Early Head Start Family Advocate Department: Head Start. The ERSEA Coordinator will work collaboratively with Family Engagement /Health Leadership and Family Advocates to assure the execution of high quality ERSEA systems and policies that are in full compliance with Head Start Performance Standards and program policies and procedures. Updated December 2014, Head Start of Lane County / Tala Q . endobj Health Mental Health and Disabilities Monitoring Record Keeping and Reporting Education ERSEA Child Plus Governance 2 0 obj Age Eligibility: a. An exception to the Eligibility Verification Form 2022-2023. . 13 0 obj endstream Download the PDF The Pyramid Infant-Toddler Observation Scale (TPITOS) is a practice associated with the . Age Requirements - For Early Head Start, except when the child is transitioning to Head Start, a child must be an infant or a toddler younger than three years old. How does your program make sure selection criteria reflect up-to-date community assessment data? Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. endstream <> Emotional Literacy in Preschool. General Responsibilities: Responsible for the development, supervision, coordination, and implementation of the Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) and Parent, Family, and Community Engagement (PFCE) component as required by the Head Start program Performance Standards and state and federal mandates. To discuss components of ERSEA policies and procedures, staff training and monitoring to ensure accountability. The ERSEA Coordinator will work collaboratively with Family Engagement /Health Leadership and Family Advocates to assure the execution of high quality ERSEA systems and policies that are in full compliance with Head Start Performance Standards and program policies and procedures. <> Board Policy 2510P - Procedure for Head Start Monitoring (updated) . Results of the reports and ongoing monitoring will be used by the Head Start Director and managers to determine compliance with the Head Start . Head Start Family Advocate . Right. MARC Head Start programs are now hiring for a variety of roles. Revised 09/08/2021 PFCE No Call/No Show For each day a child is absent from center classes with a no call/no show: within the first hour: of the start of class, the guardian of all children who are not checked in and with no absence reason recorded in Playground, will receive an . All documents are updated when available. Catherine: It really is, it's the very beginning, programs need to really determine what's in theircommunity and who is eligible before they can do anything else. 12 0 obj . Head Start staff help families in identifying barriers to consistent attendance. Thank you for the work you do every day for children and families. Program Management and Fiscal Operations, Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. This is where the program begins. Income eligibility is determined for all EHS children transitioning into HS. Children with disabilities who have been evaluated and deemed eligible for IDEA services but are not receiving services count toward the 10% requirement. 19 0 obj <> Catherine: It really does, it all starts with community-wide strategic planning and needs assessment,which is in the first section. RwG">#.!pDzy9^B7 v( 1pH!ayGI,l*d8?Xk:)0P~:!(e!P@86ezSf9B a_,;MA9ZS:-hQ)h>tUJv,Hax[$fY:tI_VS"!P739Q(3L@gi2{i-+A0"V{xC5(Zg$d45C) @S^ Management and staff who make Eligibility Determinations must be trained within 90 days of hire.